From 77ea14502832f0489c4673bb0c1bc29b238d258d Mon Sep 17 00:00:00 2001 From: Tom Fifield Date: Thu, 26 Feb 2015 14:42:43 +0800 Subject: [PATCH] Add Official User Group Process as static page This commit migrates the content regarding the process to become an official user group from the previous planning/discussion etherpad to a static page on groups.openstack.org, providing its new home. Change-Id: I0c3f552aef468e523dc9e1640173f6873117acc9 --- official-group-process.md | 89 +++++++++++++++++++++++++++++++++++++++ 1 file changed, 89 insertions(+) create mode 100644 official-group-process.md diff --git a/official-group-process.md b/official-group-process.md new file mode 100644 index 0000000..c45188a --- /dev/null +++ b/official-group-process.md @@ -0,0 +1,89 @@ +--- +title: Official User Group Process +path: official-group-process +menu: Official User Group Process +--- + + +Official User Group Process +============================================= + +At OpenStack, we have some of the most passionate user groups in the world. +We want all of our groups to be sustainable, high quality and friendly for + everyone. This process provides a framework we can use to mentor new groups +through their growth period, and work with established ones to get them through +any remaining niceties to reach the top. + +Steps to Success +---------------- + +We help User Groups get through the following steps before noting them as +Official User Groups, and issuing them with an OpenStack User Group logo: + +1. Agreed to Social Media and Event Policy (TEST: tickbox in portal) + +2. Complete group contact information entered in portal (TEST: portal completeness % - need name, organiser email>1, URL>1) + +3. Group organised and coordinated, multiple people from diverse employment involved in organisation, impartial (TEST: coordinators listed in portal, Community Managers + ambassadors to validate organisation, coordination and diversity) + +4. Communications channels active and following policy (TEST: channels listed in portal, Community Managers + ambassadors to validate activity and policy) + +5. Meeting regularly, with appropriate content (TEST: Community Managers + Ambassadors to validate) + +6. An ambassador signed up to mentor the organising group (mainly for new/growing groups) + +Interpreting the criteria +------------------------- + +The aim of this process is to encourage all user groups to strive to be the + best they can be. In doing this, it is important to note that each group is + different, and this is one of the main reasons for the relative "looseness" + of certain criteria - particularly #3,4,5. Consider the 'regularity' + requirement from criteria 5. One could consider setting a target of + "once per month". However, in some cultures, the principle of organising + small meetups amoungst strangers is unusual, and in preference a very + structured event needs to be put in place in order to make people feel + comfortable attending. Similarly, with criteria 3, regarding the organisation + of the group, there is no fixed number of people involved that would be +appropriate to assest all groups against. + +Overall, the aim of the process is to be nurturing. It's a lot less about + testing, and more about helping groups achieving their goals. Each step is + laced with education, based on the Ambassadors' extensive experience in working + with the community both OpenStack and the general population. We're here to + help! We expect to innovate on the criteria over time, based on practical + experience and feedback from the community. + + + + +Going Above and Beyond +---------------------- +Several groups go beyond the scope of themselves to talk OpenStack to the + world. They organise meetups and presentations and tech conferences, plan + conferences themselves, kick-off bug days, installfests, hackfests and many + other awesome activities. + +Each year, we want to look at these groups and find some way to recognise them + for being stand-out examples of community activity. + +Handling Change +--------------- +In initial ‘approval’, we attempt to assist in ensuring that user groups are + sustainable and ongoing activities. However, in the event that a group starts + to decline and despite our assistance we’re unable to keep it going, its official + status may be revoked and re-granted at a later time. + +Handling New User Groups +------------------------ +We need to balance new groups getting recognition needed to get members, + against the need to recognise the quality of those that have become + "sustainable". To do this, we will provide a modified version of the group + logo to new groups - saving the "official" logo for those who have + completed the process. We want to enable new groups to have the best + potential to attract attendees, while recognising that they are still + in the process of improving. + +Once it is operational, we expect the process to begin by filling out a form + with details on the user group portal. +