openstack
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governance
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Merge "Move CHAIR.rst as official reference document"

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Zuul 2023-12-19 19:05:29 +00:00 committed by Gerrit Code Review
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1
reference/index.rst
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@ -34,5 +34,6 @@ Reference documents which need to be revised over time.
OpenStack-name-in-external-services
election-exceptions
tc-chair-elections
tc-chair-responsibilities
emerging-technology-and-inactive-projects
runtimes/index

60
CHAIR.rst → reference/tc-chair-responsibilities.rst
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@ -1,12 +1,6 @@
===========================
TC Chair Responsibilities
===========================
.. note::
This document is maintained as a simple text file, outside of the
published governance document, because it is meant to be used for
shared notes rather than as an official "guide to being TC chair".
=========================
TC Chair Responsibilities
=========================
General
=======
@ -25,8 +19,8 @@ General
* Manage formal TC meetings
* maintain the agenda in the wiki
https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee
* maintain the agenda in the `wiki
<https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee>`__
* Review proposals to the openstack/governance repo (see below)
* Coordinate the agenda for joint leadership meetings with the board (see below)
@ -37,10 +31,10 @@ Each Cycle
* Manage the initiative tracker
* Prepare release tracker etherpad (During PTG), Example:
https://etherpad.opendev.org/p/tc-xena-tracker
* Update the etherpad link in the wiki
https://wiki.openstack.org/wiki/Technical_Committee_Tracker
* Prepare release tracker etherpad (During PTG), `Example xena tracker
<https://etherpad.opendev.org/p/tc-xena-tracker>`__
* Update the etherpad link in the `wiki
<https://wiki.openstack.org/wiki/Technical_Committee_Tracker>`__
* Check on the active goals and, if there is no active goal, then ensure
that 2 TC members are signed up to manage the goal selection process.
@ -54,7 +48,7 @@ Each Cycle
as the election officials.
* During R-9 week, check "PTL and TC elections".
* Ensure PTL and TC election schedule is prepared as per schedule mentioned
in https://governance.openstack.org/tc/reference/charter.html
in `TC charter <https://governance.openstack.org/tc/reference/charter.html>`__
Around TC elections
===================
@ -65,29 +59,29 @@ membership changes when the election results are published.
When the election results are available, the outgoing chair should:
* welcome new and returning members. Make sure to send the TC onboarding
guide to new members:
https://governance.openstack.org/tc/reference/tc-guide.html
* update the tech-committee group in gerrit:
https://review.opendev.org/#/admin/groups/205,members to remove
members who should no longer be included and add new members
* encourage all TC members to vote on the patch prepared by the
* Welcome new and returning members. Make sure to send the `TC onboarding
guide <https://governance.openstack.org/tc/reference/tc-guide.html>`__
to new members:
* Update the `tech-committee group
<https://review.opendev.org/#/admin/groups/205,members>`__ in gerrit
to remove members who should no longer be included and add new members
* Encourage all TC members to vote on the patch prepared by the
election officials with the new roster
* encourage all TC members to include the "[tc]" topic in their filter
* Encourage all TC members to include the "[tc]" topic in their filter
list for the openstack-discuss mailing list
* propose a patch to remove current chair and vice chair
* Propose a patch to remove current chair and vice chair
After the election results are confirmed, the outgoing chair should:
* start the chair selection process by encouraging TC members to
consider serving as chair and as per the process defined in
https://governance.openstack.org/tc/reference/tc-chair-elections.html
* after a chair is selected, ensure they appear in the
tech-committee-chair group in gerrit:
https://review.opendev.org/#/admin/groups/206,members
* the outgoing chair should notify the board chair and secretary of
* Start the chair selection process by encouraging TC members to
consider serving as chair and as per the `TC Chair Election Process
<https://governance.openstack.org/tc/reference/tc-chair-elections.html>`__
* After a chair is selected, ensure they appear in the
`tech-committee-chair group <https://review.opendev.org/#/admin/groups/206,members>`__
in gerrit.
* The outgoing chair should notify the board chair and secretary of
the new TC membership and chair
* the outgoing chair should notify the community of the new chair
* The outgoing chair should notify the community of the new chair
After the chair status is confirmed, the incoming chair should: