openstack
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governance
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Merge "Move CHAIR.rst as official reference document"

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Zuul 2023-12-19 19:05:29 +00:00 committed by Gerrit Code Review
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1
reference/index.rst
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@ -34,5 +34,6 @@ Reference documents which need to be revised over time.
OpenStack-name-in-external-services OpenStack-name-in-external-services
election-exceptions election-exceptions
tc-chair-elections tc-chair-elections
tc-chair-responsibilities
emerging-technology-and-inactive-projects emerging-technology-and-inactive-projects
runtimes/index runtimes/index

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CHAIR.rst → reference/tc-chair-responsibilities.rst
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@ -1,12 +1,6 @@
=========================== =========================
TC Chair Responsibilities TC Chair Responsibilities
=========================== =========================
.. note::
This document is maintained as a simple text file, outside of the
published governance document, because it is meant to be used for
shared notes rather than as an official "guide to being TC chair".
General General
======= =======
@ -25,8 +19,8 @@ General
* Manage formal TC meetings * Manage formal TC meetings
* maintain the agenda in the wiki * maintain the agenda in the `wiki
https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee <https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee>`__
* Review proposals to the openstack/governance repo (see below) * Review proposals to the openstack/governance repo (see below)
* Coordinate the agenda for joint leadership meetings with the board (see below) * Coordinate the agenda for joint leadership meetings with the board (see below)
@ -37,10 +31,10 @@ Each Cycle
* Manage the initiative tracker * Manage the initiative tracker
* Prepare release tracker etherpad (During PTG), Example: * Prepare release tracker etherpad (During PTG), `Example xena tracker
https://etherpad.opendev.org/p/tc-xena-tracker <https://etherpad.opendev.org/p/tc-xena-tracker>`__
* Update the etherpad link in the wiki * Update the etherpad link in the `wiki
https://wiki.openstack.org/wiki/Technical_Committee_Tracker <https://wiki.openstack.org/wiki/Technical_Committee_Tracker>`__
* Check on the active goals and, if there is no active goal, then ensure * Check on the active goals and, if there is no active goal, then ensure
that 2 TC members are signed up to manage the goal selection process. that 2 TC members are signed up to manage the goal selection process.
@ -54,7 +48,7 @@ Each Cycle
as the election officials. as the election officials.
* During R-9 week, check "PTL and TC elections". * During R-9 week, check "PTL and TC elections".
* Ensure PTL and TC election schedule is prepared as per schedule mentioned * Ensure PTL and TC election schedule is prepared as per schedule mentioned
in https://governance.openstack.org/tc/reference/charter.html in `TC charter <https://governance.openstack.org/tc/reference/charter.html>`__
Around TC elections Around TC elections
=================== ===================
@ -65,29 +59,29 @@ membership changes when the election results are published.
When the election results are available, the outgoing chair should: When the election results are available, the outgoing chair should:
* welcome new and returning members. Make sure to send the TC onboarding * Welcome new and returning members. Make sure to send the `TC onboarding
guide to new members: guide <https://governance.openstack.org/tc/reference/tc-guide.html>`__
https://governance.openstack.org/tc/reference/tc-guide.html to new members:
* update the tech-committee group in gerrit: * Update the `tech-committee group
https://review.opendev.org/#/admin/groups/205,members to remove <https://review.opendev.org/#/admin/groups/205,members>`__ in gerrit
members who should no longer be included and add new members to remove members who should no longer be included and add new members
* encourage all TC members to vote on the patch prepared by the * Encourage all TC members to vote on the patch prepared by the
election officials with the new roster election officials with the new roster
* encourage all TC members to include the "[tc]" topic in their filter * Encourage all TC members to include the "[tc]" topic in their filter
list for the openstack-discuss mailing list list for the openstack-discuss mailing list
* propose a patch to remove current chair and vice chair * Propose a patch to remove current chair and vice chair
After the election results are confirmed, the outgoing chair should: After the election results are confirmed, the outgoing chair should:
* start the chair selection process by encouraging TC members to * Start the chair selection process by encouraging TC members to
consider serving as chair and as per the process defined in consider serving as chair and as per the `TC Chair Election Process
https://governance.openstack.org/tc/reference/tc-chair-elections.html <https://governance.openstack.org/tc/reference/tc-chair-elections.html>`__
* after a chair is selected, ensure they appear in the * After a chair is selected, ensure they appear in the
tech-committee-chair group in gerrit: `tech-committee-chair group <https://review.opendev.org/#/admin/groups/206,members>`__
https://review.opendev.org/#/admin/groups/206,members in gerrit.
* the outgoing chair should notify the board chair and secretary of * The outgoing chair should notify the board chair and secretary of
the new TC membership and chair the new TC membership and chair
* the outgoing chair should notify the community of the new chair * The outgoing chair should notify the community of the new chair
After the chair status is confirmed, the incoming chair should: After the chair status is confirmed, the incoming chair should: